At the beginning of the 21st century, the definition of digital equity revolved around the provision of a digital device to every student. Usually, that meant desktop computers, iPads, and laptops, either in small groups or 1:1. As digital equity discussions matured and hyperbole became reality, educators found that those loudly-touted digital devices often became paperweights. The reasons were varied (teacher training, infrastructure, and professional support to name a few), but one of the most prominent was money. Good intentions to give all students access to the world’s knowledge were derailed by the cost of the websites and webtools that made that happen. Turns out — and not really a surprise — the cost of the digital devices was minor compared to the cost of the websites and webtools required to meet goals.
There is one bright spot in this story: Online books. Thanks to the efforts of many devoted professionals and the financial support of more, there are a wide variety of free/inexpensive sources for books that students can use for classroom activities as well as pleasure.
You may know JotForm as one of the most popular tools in the form builder category, recognized for its simplicity and sophistication in what could otherwise be the complicated process of collecting and analyzing data. It works on all platforms, can be shared via a link or embed (as well as other options), and supports multiple languages. Over the past several years, JotForm has released many features designed to simplify and automate teaching’s more mundane tasks (Smart PDF Forms, a PDF Editor, JotForm Cards, Tables, and JotForm Reports–click for my reviews). Their latest is called JotForm Approvals.
JotForm Approvals is a quick, customizable way to automate the rote responses in a form. It enables you to specify what actions follow once a form is received like alerting involved parties, forwarding the form when required, and notifying respondees of results. With JotForm’s trademark drag-and-drop interface, teacher and administrative teams can easily add approvers, multiple emails, conditional responses, and other elements so that certain steps in the approval process happen instantaneously. Responses never get lost in an email box or become delayed by a weekend or holiday vacation. Approvals is always on and always working.
Best of all, Approvals is free with any JotForm account.
How does it work
Every JotForm Approvals process starts with a form you already have in your JotForm account. Here’s an example of a form I use to approve additional training teachers request to deal with the complexities of remote learning:
- To get started: Go to your JotForm dashboard and access the Approvals feature:
- There, you’ll find a list of Approvals you are working on or involved in. Select one of those or start a new one based on a form you’ve created. Do this with ‘Create Approval’.
- Choose whether you want to use a template, create a simple one-step approval, or customize from scratch. Whichever you choose: Start by selecting the form you want to attach Approvals to and build from there. It can be simple:
or as sophisticated as you’d like:
- Include emails of people to be notified, time frames, forwarding, and more.
- When an Approval is completed, it can be shared, embedded, assigned, emailed, or a variety of other tools through third party options:
- Once the Approval is published, responses to its form automatically trigger the Approval flow you created. You don’t have to do anything. Approvals handles all next steps, notifying you in your dashboard where you then approve or reject the pending approvals.
- If you’re going to be out of touch, the Approvals can be re-routed to another person.
There are other tools that automate form responses but nothing as simple as Approvals. Look at these features:
- Drag-and-drop steps in the Approval Builder
- Create custom outcomes
- Assign submission to a specific approver based on respondee input
- Customize approval settings
- Employ advanced conditional logic, conditional branching, and more (or not–it’s up to you)
- Select the emails to match your approval flow
- Track and manage processes easily with organic tools
Educational Uses for Approvals
The educational applications for Approvals is endless. Teachers, parents, and students will benefit from timely responses to forms they complete. Here are a few ways you’ll use Approvals in your class:
- Equipment request for a virtual classroom
Virtual classrooms require different equipment than a traditional classroom that is often variable and unique to circumstances. Let teachers request specific equipment such as a web cam, microphone, or headphones. Approvals will route the request to the correct person–IT or HR for example–and send a response that it has been received.
- Teacher training for specific topics or general requirements
School administration can expedite the process of accepting and processing teacher requests for training by sending them to the correct trainer speeding up the response.
- Teacher Office Hours
Student or parent completes a form requesting one-on-one time with the teacher. Approvals verifies the request is received and sends it to the teacher or another individual for scheduling. This is also a great way to schedule presentations so students know immediately that their requested presentation time has been received and logged or changed.
- Homework, classwork, or project submittal
Students can submit their work in a variety of ways using JotForms’ varied options. Approvals can respond, telling the student that the work has been received, who is handling it, or that it has been denied/rejected so the student can follow through.
- Afterschool Program or Summer Camp Registration
Route completed forms to all involved individuals such as teacher, finance, and consent requests. Because each form can be automatically sent to multiple people, they can all work on their end of the request without waiting on others.
Want to see what this looks like? Watch this quick video:
If you use forms to curate data or expedite work, JotForm Approvals is the logical next step to automate responses. Do yourself a favor and look into this free feature, now available from JotForm.
Jacqui Murray has been teaching K-18 technology for 30 years. She is the editor/author of over a hundred tech ed resources including a K-12 technology curriculum, K-8 keyboard curriculum, K-8 Digital Citizenship curriculum. She is an adjunct professor in tech ed, Master Teacher, webmaster for four blogs, an Amazon Vine Voice, CSTA presentation reviewer, freelance journalist on tech ed topics, contributor to NEA Today, and author of the tech thrillers, To Hunt a Sub and Twenty-four Days. You can find her resources at Structured Learning.
I don’t know many kids who aren’t excited to play games. Savvy educators have built lesson plans based on this interest for years. Today, because of the changes in education, the use of games to reinforce learning, to teach, and to engage students in their own education has become one of the most effective tools to bridge the gap between school-based and remote learning. Here’s what a joint study from Legends of Learning and Vanderbilt University found:
“…students who played the games outperformed their peers on standardized tests. Additionally, teachers saw dramatic increases in engagement and performance. “
In fact, 92% of teachers indicated they would like to use curriculum-based games in the future.
What is GBL
What is this magic wand? It’s called Game Based Learning (GBL). It simply means teachers include games in their lesson plans to teach curricular concepts. By using the games kids already love–want to play–GBL has an opportunity to turn students into lifelong learners who enjoy learning.
Good example of GBL: SplashLearn
A good example of game based learning is the free-to-teachers program called SplashLearn. SplashLearn is an easy-to-use COPA-compliant, Common Core-aligned math curriculum for grades Kindergarten-5th that uses game-based learning to teach mathematical concepts. Students learn specific skills assigned by the teacher (to a group or individual) by playing age-appropriate, intuitive games based on appealing characters and fun interactions. These are welcome alternatives to the rote drill that many of us grew up on.
Education has changed. No one knows yet if it’s for better or worse but we all understand that nothing’s as it once was. That means many traditional teaching tools are no longer the best choice for the new norms. Over the past few months (well, since March), I’ve spent a lot of time reinventing my teaching protocols, doing a rigorous evaluation of whether my standard practices are best suited for the new best practices for teaching at home and school (click here for lots of info on COVID-19 and education). Because often, I’m not physically with students to help with tech problems or down the hall from the school’s tech guru if I have problems, I now heavily select for digital tools that are quick to setup, intuitive to use, and straightforward to understand as well as engaging, flexible, and scalable with dynamic traits that can be re-engineered for a diversity of situations.
I’ve found one you’ll want to know about. It’s called JotForm Tables.
You may be familiar with JotForms. It is a popular forms builder that uses customizable templates and a drag-and-drop interface to collect and curate data. It works on all platforms and can be shared via a link or embed. For more, read my review here. Over the past several years, JotForms has released a variety of features that have helped educators be more effective. These include Smart PDF Forms, a PDF Editor, JotForm Cards, and JotForm Reports (click for my reviews).
The free JotForm Tables addresses the ongoing need teachers and schools have for easy-to-understand, easy-to-customize data to help with decision-making. In place of the conventional intimidating table you get from standard spreadsheet programs, JotForm Tables offers an attractive layout, loads of customization options, inclusion of all kinds of data (like files, calendars, check boxes, yes-no answers, and ratings)–all of it quickly modified to your needs and sharable via an Excel file, a CSV, a PDF, or a link.
Here’s what one of my class tables looks like:
You probably found dozens of new apps over the holidays that you can’t wait to try out in your classes. They all sound educational, rigorous, and dynamic but the problem is there are far more than you can use. You may have decided to try one a week — or one a month — or some other method of doling them out in measurable quantities that won’t overwhelm you or students.
I have a better strategy: Limit new apps to five. All year. Introduce them; let students get comfortable using them in varied circumstances, in multiple subjects. Only then expect students to take ownership of the apps’ ability to share the student’s knowledge. Here’s why five is a good yearly number. When students see too many apps, they:
- decide technology is confusing
- decide your class is confusing
- think they don’t need to get comfortable with any app because you’ll introduce a different one any moment
A colleague considers technology “as approachable as a porcupine”. Don’t let students think of the apps you’re so excited about as porcupines!
So, how do you pick those five apps? Here are three general guidelines:
- The app must improve outcomes. Award-winning educator, presenter, and teacher-author Alice Keeler says, “Paperless is not a pedagogy”. What she means is: Go paperless not to save trees but to improve the education experience. How does this apply to the selection of apps? Apps used in your lessons should improve learning rather than just being a cool app kids might like.
- The tech must be there. You and your students must have the techiness to use the app. This is the most critical bottleneck for app selection. You may love what the app can do (like gamify math or quizzify science) but the technology required is more than you can handle, might require hours of time just to learn how to apply it. That’s not a good app for your circumstances. The app you choose should be within your skillset. Even better, that metric should apply to your students. If neither of you can self-train on an app, find a different one.
- It must fill the M and R of SAMR. The SAMR Model (click link for more information) organizes technology as Substitution and Augmentation at a beginning level and Modification and Redefinition at the critical thinking and creativity level. For over a decade, teachers have considered it “good enough” to meet those first levels — like rote drills to replace worksheets. Not anymore. Now, apps you pick should require critical thinking — the M and R levels. These sorts of digital tools are not more complicated to use or more expensive. What they do is leverage learning more rigorously for both you and students.
* For ideas on how to select a specific app, read the introduction to 5 Favorite Classroom Apps.
Having said all of that, here are a selection of great apps to consider as you select your group of five:
Forms are popular in schools for assessments, data collection, and a slew of other reasons. Some teachers look no further than Google Forms but for those who require more simplicity and sophistication, a higher degree of agility and rigor, the gold standard for forms is free JotForm (premium edition also available). It works on all platforms and offers professional-looking templates that use a drag-and-drop interface to quickly and intuitively build forms. The completed document can be pushed out via link or embedded into blogs and websites. Here’s my review if you’re looking for more details.
Over the past months, they have come up with many useful tools that simplify remote teaching. The latest is JotForm Smart PDF Forms.
Overview of JotForm Smart PDF Forms
PDFs are a favorite document among teachers. They work across all platforms, easily transfer from home to school, and are considered one of the most secure documents available. The problem comes when you want to make them interactive. In education, that’s a must but filling them out often becomes a complicated, time-consuming process.
Find a pen
Find a pen that works
Scan completed document into computer (hope the scanner ap works)
Re-send to working email address
Not so with JotForm’s new Smart PDF Forms. JotForm Smart PDF Forms allow educators to turn traditional PDFs into powerful online forms that are easy for parents and students to fill out from any device, any platform, any browser. Once you (as teacher) receive the completed form, it becomes data that you can sort, evaluate, and then can share the results. Users no longer have to print, fill out, scan back into their digital device, and then send. And you no longer have to input data from forms into a spreadsheet before you’re able to use the information. With so much more being done online these days, this is a product whose time has come.
With JotForm Smart PDF Forms, you can:
- fill out on any device–mobile or desktop
- save responses to either a spreadsheet or in the original PDF form
- ensure information is protected and secure
- have information always available in your online JotForm account
Here’s all you do to create one:
- Upload your original PDF to your JotForm account. JotForm automatically converts it to an online form with interactive fields for users
- Send the form via link or embed to students, teachers, parents, or whoever requires it.
- Collect responses instantly as users fill them in.
- Sort the data any way you need
How does this differ from traditional PDFs? Check out this comparison:
Uses in Education
There are hundreds of uses for this type of smart PDF but in this post, I’ll focus on education. Here are some examples of how teachers are using this intelligent, nimble PDF:
The teachers taking my online classes this summer tell me they’re having difficulty with remote teaching. Problems include administering and grading assessments, taking attendance, finding backchannel tools that enable them to stay in touch with students, and keeping viewers engaged during video presentations. Sure, they have tools that can do each of these but they either aren’t robust enough or only do part of the job or don’t excite students enough to participate. There’s a new solution out there from a trusted name you’re probably familiar with that can solve many of these. It’s JotForm’s new Report Builder.
You either already use JotForm (as do over 2 million others) or you’ve heard of it as the gold standard for forms creation whether on PCs, Macs, or mobile devices. It offers what seems to be an endless supply of professional-looking easy-to-implement templates that sign up volunteers, get feedback on events, enroll students in classes, ask for donations, collect payments, and much much more. Its drag-and-drop interface makes building forms intuitive, quick, and easy. Completed forms are shared via a link, social media, or integrated into DropBox, Google Docs, and other popular platforms. It’s free or fee (the latter for a pro version), based online, and available on all platforms and digital devices. For more, here’s my review.
Since it began nearly a decade ago, JotForm has committed itself to adapting to customer needs. Besides their core forms builder, they offer a PDF Editor (here’s my review of that) to enable students to work remotely offline without WiFi or internet access, JotForm Cards to make collecting data easier than the typical digital form (here’s my review), and easy summer camp (or after-school camp–or any type of camp) registration (here’s my review).
Now, they’ve introduced Report Builder.
JotForm Report Builder is a sophisticated but simple way to turn data into information. Responses gathered via form are quickly turned into a visually appealing report or presentation that students or colleagues will want to read. Here’s how it works:
I get a lot of questions from readers about what tech ed resources I use in my classroom so I’m going to take a few days this summer to review them with you. Some are edited and/or written by members of the Ask a Tech Teacher crew. Others, by tech teachers who work with the same publisher I do. All of them, I’ve found, are well-suited to the task of scaling and differentiating tech skills for age groups, scaffolding learning year-to-year, taking into account the perspectives and norms of all stakeholders, with appropriate metrics to know learning is organic and granular.
Today: K-12 Technology Curriculum
The K-12 Technology Curriculum is Common Core and ISTE aligned, and outlines what should be taught when so students have the necessary scaffolding to use tech in the pursuit of grade level state standards and school curriculum.
Each book is between 212 and 252 pages and includes lesson plans, assessments, domain-specific vocabulary, problem-solving tips, Big Idea, Essential Question, options if primary tech tools not available, posters, reproducibles, samples, tips, enrichments, entry and exit tickets, and teacher preparation. Lessons build on each other kindergarten through 5th grade. Middle School and High School are designed for the grading period time frame typical of those grade levels with topics like programming, robotics, writing an ebook, and community service with tech.
Most (all?) grade levels include base topics of keyboarding, digital citizenship, problem solving, digital tools for the classroom, and coding.
Included are optional student workbooks (sold separately) that allow students to be self-paced, responsible for their own learning. They include required rubrics, exemplars, weekly lessons, full-color images, and more.
The curriculum is used worldwide by public and private schools and homeschoolers.
Who needs this
Tech teachers, tech coordinators, library media specialists, curriculum specialists
Classroom grade level teachers if your tech teacher doesn’t cover basic tech skills.
Let’s face it. Teachers juggle an exhausting schedule of parent conferences, administrative tasks, and specialized student needs. They take work home evenings and weekends and often are forced to choose between family and job when it comes to allocating a finite quantity of time over what surely seems to be infinite needs.
The teachers I know want to be more organized, work more efficiently, use available tools to complete tasks faster, and prioritize needs. Knowing this, I look for tools to energize my teaching, do stuff like:
- save time
- accomplish common tasks more quickly
- make access from digital devices easy and intuitive
- are simple to use so even when my mind is somewhere else (like on the child across the room or the admin peeking in my door), the tool performs flawlessly
Here are three apps I love that meet these qualifications:
Flipgrid is a freemium discussion app where teachers (or even students) pose a discussion topic (via video) and students respond with a short video. The post may include a recording, an attachment, decorations, or any number of other tools to share their knowledge. Responses show up in a grid format that’s easy to view and fun to read for students and teachers.
This app is a wonderful method of differentiating for varied student needs. Here are just a few ways to use it in your class:
- ask questions about reading material or the lesson plan as a formative assessment to measure student understanding of the topic.
- let students pose questions about material that classmates can answer–a backchannel approach to learning
- have students share a quick video about themselves at the start of a new school year
- extend a classroom discussion so all students can offer their ideas, even the shy members
- brainstorm on a topic to collect lots of ideas before drawing a conclusion
Ask a Tech Teacher has a new book out, Inquiry-based Teaching with PBL: 34 Lesson Plans. Inquiry-based teaching requires a mindset that makes curiosity a cornerstone of learning with lessons that value it. This book includes 34 lesson plans as well as discussion on inquiry-based teaching strategies:
The Inquiry-based Teacher
The Inquiry-based Classroom
The Socratic Method
Project-based Learning (PBL)
Each lesson includes an overview, steps, core collaborations, time required, ISTE standards, troubleshooting, and web-based tools to support learning.
Projects include Talking Pictures, Shape Stroll, Picture the Details, Brainstorming, Life Cycle Reports, Digital Citizenship, Venn Diagrams, Landforms, Cyberbullying, Tessellations, Twitter in Education, and more. Popular webtools used are: