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Word processing

Tech Tip #64: Reset Default Font

As a working technology teacher, I get hundreds of questions from parents about their home computers, how to do stuff, how to solve problems. Each week, I’ll share one of those with you. They’re always brief and always focused. Enjoy!

Q: If you’re like me, you don’t like MS Office 2007 or 2010’s default font of Calibri, size 11 with a double space between paragraphs. Here’s how you fix that:

  • Type a couple of paragraphs in any document
  • Highlight what you typed and right clicktemplate ms word
  • Select font
  • Change the font to what you prefer. In my case, it’s TNR 12
  • Click the Default button on the lower left and approve that this is, in fact, how you’d like a future documents to be formatted when opening a new document. If it asks whether you want this for future documents, say Yes.
  • Now right click again and select Paragraph
  • Make sure Line Spacing is single (or double if you’re following MLS)
  • Go to Spacing and make sure both Before and After show 0 pts.
  • Click Default

That’s it. The next time you open a document in MS Word, it will open with this revised formatting.

Questions you want answered? Leave a comment here and I’ll answer it within the next thirty days.

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Categories: Tech tips, Word processing | Leave a comment

Tech Tip #63: Don’t Like Double Space Between Paragraphs?

As a working technology teacher, I get hundreds of questions from parents about their home computers, how to do stuff, how to solve problems. Each Tuesday, I’ll share one of those with you. They’re always brief and always focused. Enjoy!

Q: Word 2010 comes with a double space between paragraphs as the default, but I don’t like that. I’ve tried to reset it to single space, but it doesn’t fix it. What do I do?

A: I don’t like it either. What was Bill Gates thinking? Don’t as many people start a paragraph with a tab indent as a double space between paragraphs? Now I have to fix that every time I open a Word doc. Here’s how to do it (in Word 2010):

  • Go to Page Layout
  • Go to Paragraph, Spacing
  • Make sure ‘after’ is set to 0–not 10.

To make this the default:

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Categories: Tech tips, Word processing | Leave a comment

Tech Tip #62: Email from Word (Or PowerPoint or Excel)

As a working technology teacher, I get hundreds of questions from parents about their home computers, how to do stuff, how to solve problems. Each Tuesday, I’ll share one of those with you. They’re always brief and always focused. Enjoy!

Q: I was helping one of the faculty at my school. She couldn’t print a document (server problems) so I suggested she email it to herself at home and print it there. She started going online to her Yahoo account and I stopped her. Click the email tool on the Word toolbar. She was so excited–an epiphany! What fun to share that with her. She was so happy about it, I’m going to email it to all the teachers in the school (I’m the tech teacher). (more…)

Categories: 2nd, 3rd Grade, 4th Grade, 5th Grade, 6th grade, Tech tips, Word processing | Tags: | Leave a comment

Tech Tip #50: The Easiest Way to Outline

As a working technology teacher, I get hundreds of questions from parents about their home computers, how to do stuff, how to solve problems. Each Tuesday, I’ll share one of those with you. They’re always brief and always focused. Enjoy!

Q: My fifth graders are learning outlining in the classroom. Is there an easy way to tie that into technology?

A: Outlining can’t be easier than doing it in Word. Here’s what you do:

  • Select the Numbered List or the Bullet List in MS Word. MS Word 2010 even lets you select the style up front. MS Word 2003–it’s a bit more complicated
  • Your first bullet or number appears on the screen. Type your item
  • Push enter to add another number or bullet
  • To create a subpoint, push tab after you’ve pushed enter to start the next bullet/number
  • To push a subpoint up a level, push Shift+tab after you’ve pushed enter for the next bullet/number

That’s it–three keys:

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Categories: Tech tips, Word processing | Tags: | Leave a comment

Tech Tip #37: My MS Word Toolbar Disappeared

As a working technology teacher, I get hundreds of questions from parents about their home computers, how to do stuff, how to solve problems. Each Tuesday, I’ll share one of those with you. They’re always brief and always focused. Enjoy!

Q: My tools for formatting disappeared from the top of my MS Word (2003). Where’d they go and what do I do?

A: They do disappear at times, for no good reason. Here’s the simple fix:

  • Right-click in the toolbar area at the top.
  • Select Format or Standard.
  • Make sure they’re checked. That’s where 99% of your tools live.
  • This is true in all MS Office software
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Tech Tip #24: How to Open A New Word Doc Without the Program

tech tipsAs a working technology teacher, I get hundreds of questions from parents about their home computers, how to do stuff, how to solve problems. Each Tuesday, I’ll share one of those with you. They’re always brief and always focused. Enjoy!

Q: I can’t find the Word icon that opens MS Word. What do I do?

A: Let’s say you looked on your desktop and the Word icon that usually opens MS Word has disappeared. These things happen and always at the worst time. You might have pinned it to the start menu (see Tech Tip #53: How to Pin Any Program to the Start Menu), but what if you didn’t?

No problem. All you have to do is right click on the desktop and pick New Word Doc. That’s what it does–opens a new Word doc for you without going through opening the program first.


Snazzy.

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Categories: 5th Grade, 6th grade, Tech tips, Word processing | Leave a comment

Tech Tip #20: How to Add an MS Word Link

tech tipsAs a working technology teacher, I get hundreds of questions from parents about their home computers, how to do stuff, how to solve problems. Each Tuesday, I’ll share one of those with you. They’re always brief and always focused. Enjoy!

Q: I want to link my Word document (or my Outlook email) to a website. How do I do that?

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Categories: 4th Grade, 5th Grade, Tech tips, Word processing | Leave a comment

Tech Tip #19: How to Activate an MS Word Link

tech tipsAs a working technology teacher, I get hundreds of questions from parents about their home computers, how to do stuff, how to solve problems. Each Tuesday, I’ll share one of those with you. They’re always brief and always focused. Enjoy!

Q:I see a blue phrase on my page. It’s underlined. I’m told that’s a link to a website. How do I make it work?

A: Activating a link in MS Word or most of the MS Office products is simple.

  • hover over the word or phrase
  • Push Ctrl+click to activate

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Tech Tip #18: 10 Best MS Word Tips

Here are the most popular. The ones with links are from my Tech Tip series. Go ahead and click them for more detail. The others–they’re coming up. Sign up so you won’t miss any (see below).

  1. How to Undelete–push Ctrl+Z
  2. How to Show the Entire Drop Down Menu at once instead of clicking the menu item, clicking the double arrows at the bottom of the drop down list just to find your choice
  3. If your screen freezes, check around your workspace before you declare it frozen. There’s probably a dialog box that needs to be handled
  4. Turn an Address into a Link: Push the space bar after pasting in an internet address–that activates it
  5. The (Horrid Annoying) Drawing Canvas–get rid of it
  6. What’s Today’s Date–use the keyboard shortcut Shift+Alt+D in MS Word
  7. Menu command is grayed out–push escape four times (you’re probably in something but you don’t know you are). This works 90% of the time
  8. Show all your tools on the Standard and Formatting toolbars–not just a few (click the double arrow at the end of the toolbar; select Show buttons on two rows)
  9. How to Open A New Word Doc Without the Program–I love this one because I’m always in a hurry
  10. Typing over your text, rather than in front of it? Push the insert ke (more…)
Categories: Tech tips, Word processing | Tags: | Leave a comment

Tech Tip #11: How to Show the Entire Drop Down Menu (Office 2003)

As a working technology teacher, I get hundreds of questions from parents about their home computers, how to do stuff, how to solve problems. Each Tuesday, I’ll share one of those with you. They’re always brief and always focused. Enjoy! (more…)

Categories: 4th Grade, 5th Grade, Tech tips, Word processing | Leave a comment