Tech Tip #79: Saving Your File so Everyone Can Read it

As a working technology teacher, I get hundreds of questions from parents about their home computers, how to do stuff, how to solve problems. Each week, I’ll share one of those with you. They’re always brief and always focused. Enjoy!

Q: I need to make my Word document readable by colleagues that don’t have MS Word. What do I do?

A: MS Office 2007 and 2010 makes that easy. You now have the option of ‘saving’ to a PDF format. I know–us old schoolers are used to ‘printing to’ to create a PDF, but that’s not how you do it in MS Office. Here’s what you do:

  • Click ‘save as’ for your document
  • drop down the ‘save as type’ until you can select ‘pdf’

  • Select and save

No more purchasing a separate program or downloading a free pdf creator. Now, if you have MS Office, you do it directly from their program. I’m not an MS Office fan, but if you have it, this is a nice feature.

Questions you want answered? Email me at askatechteacher@gmail.com and I’ll answer.


Jacqui Murray has been teaching K-18 technology for 30 years. She is the editor/author of over a hundred tech ed resources including a K-12 technology curriculum, K-8 keyboard curriculum, K-8 Digital Citizenship curriculum. She is an adjunct professor in tech ed, Master Teacher, webmaster for four blogs, an Amazon Vine Voice, CSTA presentation reviewer, freelance journalist on tech ed topics, contributor to NEA Today, and author of the tech thrillers, To Hunt a Sub and Twenty-four Days. You can find her resources at Structured Learning.

Author: Jacqui
Jacqui Murray has been teaching K-18 technology for 30 years. She is the editor/author of over a hundred tech ed resources including a K-12 technology curriculum, K-8 keyboard curriculum, K-8 Digital Citizenship curriculum. She is an adjunct professor in tech ed, Master Teacher, webmaster for four blogs, an Amazon Vine Voice, CSTA presentation reviewer, freelance journalist on tech ed topics, contributor to NEA Today, and author of the tech thrillers, To Hunt a Sub and Twenty-four Days. You can find her resources at Structured Learning.

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