This week, I’m providing tips for end-of-year technology maintenance. These are activities that could (or should) be done once a month if you’re active on your computer, but AT LEAST do them yearly.

Like this week.

That’s right. It’s a new year, which means Pre-Spring Cleaning. Set aside the brushes and mops. Grab a comfortable chair, put on your problem-solving hat, and get started. The goal: To make your computer faster, more efficient, and more reliable for all the work you’ve promised to complete over the holiday break.

Here’s what you need to do:

1. Make sure your firewall is working. Windows comes with a built-in one. Maybe Mac does too. Leave it active. It’s under Control Panel>Administrative Tools. Sometimes, they seem to turn off by themselves (I have no idea why). Check to be sure it is active. This will keep viruses and malware out that slow your computer.
2. Defrag your computer. To quote Windows, Fragmentation makes your hard disk do extra work that can slow down your computer. Removable storage devices such as USBs can also become fragmented. Disk Defragmenter rearranges fragmented data so your disks and drives can work more efficiently. Never mind all that geek speak. Here’s what you need to know: Run Disc Defrag by going to Control Panel>Administrative Tools>Advanced Tools.
3. Run Spybot or a similar spyware programs. Spybot is free, which is why I like it, and I’ve had good luck with it. Download.com says this about Spybot: The program checks your system against a comprehensive database of adware and other system invaders. The Immunize feature blocks a plethora of uninvited Web-borne flotsam before it reaches your computer.
4. Run Ad-aware once a week to keep malware off your computer. It has a stellar reputation and is also free (although there’s an upgrade that you can pay for).
5. Keep your antivirus software active. If you’re paranoid like me, run an antivirus scan weekly to be sure nothing is missed.
6. Sort through your Documents and get rid of those you don’t need anymore. It’s intimidating, like a file cabinet that hasn’t been opened in months–or years and is covered with dust, even spider webs. Do it, though. If you don’t, every time you search, the computer must finger through those unused and worthless files. It doesn’t understand the difference between ‘unused’ and ‘important’.
7. Back up your files to an external drive or cloud storage. If you have an automated system, skip this. If you don’t, consider getting Carbonite or similar. If you use Windows, try their backup program. It’s easy to find: Click the Start Button and search ‘backup’.
8. Empty the trash. Don’t even look in it. If you haven’t missed a file by now, it won’t matter if you throw it out.
9. Learn to use that program you’ve been promising you would or delete it. Evernote is a great example. Use it (and you won’t be sorry) or delete the email from your best friend exhorting you to try it. Move on.
10. Go through your programs and delete the ones you no longer use. Here’s what you do:
    • go to Control Panel>Programs and Features
    • peruse the list and pick the programs you downloaded by mistake, meaning to use, or used to use and no longer do
    • uninstall
    • don’t look back
11. Update any software that needs it. I don’t mean BUY a newer version. I mean click the free update that’s been nagging at you (Adobe Reader and Windows, for example)
12. Clean the junk off your desktop. Put it in folders or create a folder for ‘Working on’. Don’t know how to create a desktop folder? Just right click on the desktop and select ‘New>folder’
13. Clean up your Start Button. Remove shortkeys you no longer use (with a right click>delete). Add those that have become daily go-to sites

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This week, I’m providing tips for end-of-year technology maintenance. These are activities that could (or should) be done once a month if you’re active on your computer, but AT LEAST do them yearly.

Like today.

For most teachers I know, life zooms by, filled with lesson planning, meetings, classes, collaborations with their grade-level team, parent meetings, and thinking. There are few breaks to update/fix/maintain the tech tools that allow us to pursue our trade.

But, that must happen or they deteriorate and no longer accomplish what we need them to do. Cussing them out does no good. Buying new systems takes a long time and doesn’t fix the problem that the old one wasn’t kept up. If they aren’t taken care of, we are left wondering why our teacher blog or website isn’t accomplishing what it does for everyone else, why our social media Tweeple don’t generate activity, and why our TPT materials languish. There’s a short list of upkeep items that won’t take long to accomplish. The end of the calendar year is a good time to do these:

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Need a few websites to fill in sponge time? Here are Holiday websites that will keep students busy while teaching them:

1. 12 Days of Christmas
2. Christmas—history—fun video
3. Gift Hunt–updated version of 12 Days of Christmas–just as much fun
4. Holiday collection
5. Holiday Crossword
6. Holiday Elf Games
7. Holiday hangman
8. Holiday Hangman II
9. Holiday music
10. Holiday music II–sing along with the music–the site provides the words
11. Holiday—Design Gingerbread House
12. Holiday—find the word
13. Holiday—match game
14. Holiday—Math Facts
15. Holiday—North Pole Academy
16. Holidays around the world
17. Holidays–various
18. NORAD Santa
19. Penguin Show
20. Reindeer Orchestra
21. Santa Tracker

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Next week, I’ll share four holiday activities that will get your computers, technology, and social media ready for the new year. Here’s what you’ll get:

1. Is Your Online Presence Up to Date?
2. Once a Year Blog Maintenance–Are You Up to Date?
3. Back up and Image your computer
4. 13 Ways to Speed Up Your Computer

Join me! You’ll come away feeling ready, re-energized, and geeky.

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Watch this video and come away educated:

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Creating a shortkey will quickly become a favorite with your students. I use it for the snipping tool–because we use that a lot in class–but you can create one for any program you use a lot. Depdending upon the device you use will dictate how you do this.

Windows

• Go to Start
• Right click on the desired program
• Select ‘properties’
• Click in ‘shortcut’
• Push the key combination you want to use to invoke the snipping tool. In my case, I used Ctrl+Alt+S
• Save

Here’s a video to show you:

Now all I have to do is remember the shortkey!

iPad

Called hotkeys. These are built in on some devices and require an app on others. On the iPad go to:

Settings > General Settings > Keyboard Settings

Scroll down and click “add new shortcut.” The one drawback is that it does not include new paragraphs on the ipad/ iphone. To do that you’ll need Text Expander, but because Text Expander isn’t supported in every app, I just use this. So, for example, at the top of every Journal Entry I like to have:

Other

Use the Auto Hotkeys program

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Every week, I share a website that inspired my students. This one is perfect for Hour of Code. Make yourself a hero for an hour:

Age:

Grades 3-8 (or younger, or older)

Topic:

Problem-solving, critical thinking, building

Address:

Minecraft

Review:

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Creating a macro is a quick, easy programming exercise that students fifth grade and up can accomplish with moderate supervision.

By fifth grade, students appreciate technology for how it can speed up their homework and class projects and seek out ways to use it to make their educational journey easier.. Take advantage of this by introducing pre-programming skills like creating macros. Here’s a video I shared during Summer PD:

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Programming in the classroom is hot. It’s become the software equivalent of iPads–everyone has to try it and missing Hour of Code risks losing your Tech Teacher stripes.

Who would think the geeky cousin of math and science would become so popular? Thanks in equal parts to Khan Academy and Common Core, the fundamental core of programming–students as problem solvers–has moved from theory to practice. Common Core provides strategies in its Standards for Mathematical Practice and Khan Academy provides the mechanism in its highly-popular (free) computer programming courses.

This follows such worthy programming adventures like Scratch and Alice, originally geared for Middle School, but their immense popularity and intuitive approach inspired games like Tynker, Blockly and the wildly popular Robot Turtles for youngers, each more fun and simpler than the last. We’re not talking C++ or Fortran or DOS. These offerings are intuitive, forgiving, and emphasize observing, testing, thinking, trying, failing, and trying again.

Traditional programming, with formulas and symbols and frightening words like ‘algorithm’ and ‘script’, is mostly relegated to fifth grade and up.

Enter Primo.

“We are working on a tool that empowers children to become creators, and not just consumers within the digitalised world we live in. Programming is an incredible tool that empowers people, it changes the perspective on problem solving and logic in general. … Mastering logic from an early stage of learning creates the right mind set to assimilate more notion-related content. … Skills are mastered gradually. … Think of Primo as the very first step in a child’s programming education. Primo provides the very basic ABC of programming logic.”

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I’m taking next week off. I’ll be preparing for my daughter’s holiday visit from her home in DC and my son who’s visiting from El Paso TX (Ft. Bliss). I am so excited to see both of them!

I’ll be back December 1st. Any emergencies–drop me a line at [email protected].

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Jacqui Murray has been teaching K-8 technology for 15 years. She is the editor/author of dozens of tech ed resources including a K-8 technology curriculum, K-8 keyboard curriculum, K-8 Digital Citizenship curriculum, and dozens of books on how to integrate technology into education. She is webmaster for six blogs, CSG Master Teacher, an Amazon Vine Voice book reviewer, Editorial Review Board member for Journal for Computing Teachers, CAEP reviewer, CSTA presentation reviewer, freelance journalist on tech ed topics, a tech ed columnist for Examiner.com, and a weekly contributor to TeachHUB. You can find her resources at Structured Learning.