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169 Tech Tip #114: Embed a Google Apps File

Posted by on October 12, 2018

tech tipsIn these 169 tech-centric situations, you get an overview of pedagogy—the tech topics most important to your teaching—as well as practical strategies to address most classroom tech situations, how to scaffold these to learning, and where they provide the subtext to daily tech-infused education.

Today’s tip: #114–Embed Google Apps Files

Category: Google Apps

Sub-category: Classroom management

Q: So many colleagues are sharing their Google Apps documents by embedding them, but I don’t know how to do that. Can you help?

A: Here’s how you do it: When your Google Doc, Spreadsheet, or Slideshow is complete:

  • Go to File>Publish to the Web.
  • Choose ‘link’ (to link the file) or ‘Embed’ (to place the file into a blog, website, or wiki).
  • Click ‘Publish’ and copy the HTML code.
  • Paste the code into your web-based location.

tech tips

But, what if your doc is created in Word (or Open Office) and uploaded to your Google Drive? In this case, you must first convert the file to a Google Apps-compatible version. Here’s how you do that:

  • Upload the doc to your Google Drive.
  • Go to More>Open With>Google Docs.
  • Once it’s open in Google Docs, follow the directions above.

Here’s a video on how to embed files from Google Apps.

If that doesn’t work, take a screenshot to share everything except sound and movement (see Tip #116).

Sign up for a new tip each week or buy the entire 169 Real-world Ways to Put Tech into Your Classroom.


Jacqui Murray has been teaching K-18 technology for 30 years. She is the editor/author of over a hundred tech ed resources including a K-8 technology curriculum, K-8 keyboard curriculum, K-8 Digital Citizenship curriculum. She is an adjunct professor in tech ed, Master Teacher, webmaster for four blogs, an Amazon Vine Voice reviewer, CAEP reviewer, CSTA presentation reviewer, freelance journalist on tech ed topics, contributor to NEA Today and TeachHUB, and author of the tech thrillers, To Hunt a Sub and Twenty-four Days. You can find her resources at Structured Learning.

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