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169 Tech Tip #78: Save a File so Everyone Can Read it

Posted by on January 18, 2018

tech tipsIn these 169 tech-centric situations, you get an overview of pedagogy—the tech topics most important to your teaching—as well as practical strategies to address most classroom tech situations, how to scaffold these to learning, and where they provide the subtext to daily tech-infused education.

Today’s tip: #78–Save a File so Everyone Can Read it

Category: Google Apps

Sub-category: MS Office

Q: I need to make my document readable by colleagues that don’t have my software (such as I use MS Word and they don’t). What do I do?

A:  In both Google Apps and MS Office, you can save a document in a variety of formats, including the easy-to-read PDF. If you use Google Docs, you can also 1) share or 2) download in a variety of formations including PDF. This is also true of webtools that offer a wide variety of methods for saving and sharing. Pick the one best suited to the task, purpose, and audience.

In MS Office:

  • click ‘save as’ for your document
  • drop down the ‘save as type’ and select ‘PDF’
  • save

If the problem is that the recipient doesn’t have a current version of MS Word (say, you have 2010 and they have 2003), then save the doc as follows:

  • go to File-save as
  • select file type 97-2003 (see first inset below).

Now, anyone with MS Office can read your document.

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Jacqui Murray has been teaching K-8 technology for 20 years. She is the editor/author of over a hundred tech ed resources including a K-8 technology curriculum, K-8 keyboard curriculum, K-8 Digital Citizenship curriculum. She is an adjunct professor in tech ed, webmaster for four blogs, an Amazon Vine Voice reviewer, CAEP reviewer, CSTA presentation reviewer, freelance journalist on tech ed topics, and a weekly contributor to TeachHUB. You can find her resources at Structured Learning. Read Jacqui’s tech thriller series, Rowe-Delamagente, and her upcoming historic fiction, Born in a Treacherous Time.

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