This week, I’m providing tips for end-of-year technology maintenance. These are activities that could (or should) be done once a month if you’re active on your computer, but AT LEAST do them yearly.
Two critical maintenance tasks that lots of people skip are:
- image your computer
- back up your documents
Every computer must be reformatted eventually. Every time you download from a website or open an email attachment or update one of your online tools or software, you collect digital dust and grunge that affects the speed and efficiency of your computer. Performing the clean up items suggested in 13 Ways To Speed Up Your Computer helps, but eventually not enough. The only way to return your computer to its original speedy youthful self is by reformatting.
I hate reformatting my computer. I lose all the extras I’ve added (like Jing, cookies, Printkey 2000 which is out of production). I forget which software I have (sure, I remember MS Office, but what about Google Earth and Celestia?) And then there are all the personalizations I’ve put on that get lost with the reformat. It takes me hours–days?–to return my computer to its prior user-friendly state. As a result, I resist reformatting for as long as I can. Usually, until a virus has made my computer unusable. Then, I have no choice.
A few years ago, I discovered imaging. When you image your computer, you take a picture of what your hard drive looks like, including all the programs and extras, and save in a secure back-up area (I have Carbonite do it for me on a regular basis). When you reformat, all you have to do is copy the image back to the computer. Mine is on a terabyte external drive. Even if my two internal drives explode, I’m good.
Here’s what you do:
- Click the start button.
- Go to Control Panel
- Select ‘Backup and Restore’
- On the left sidebar, you’ll see an option for ‘create a system image’. Select that.
- Follow directions (it’ll ask which drive to use for the image–stuff like that)
Select a dedicated drive with sufficient space. Be forewarned: If you have a lot of data, it takes a while. You can work on your computer while it’s imaging; it’ll just be slower.
Every teacher I know has lost critical clsswork because they didn’t back up on a regular basis. There’s no reason for that. Backing up is easy, fairly quick, and usually free.
Here are some option for backing up your computer:
- you can back up from the same spot you imaged (see above) on your Windows accessories.
- use a back-up service like Carbonite. They automatically and continuously backup to the cloud so even if you forget to do this, they don’t. Even better, you can access your work through Carbonite from anywhere with an internet connection. I love that.
- email copies of your most important work to yourself. For my WIP, I do it constantly. Every day. If you use Gmail, you can email up to 20 MB (or more through your Google Drive).
Jacqui Murray has been teaching K-8 technology for 15 years. She is the editor/author of dozens of tech ed resources including a K-8 technology curriculum, K-8 keyboard curriculum, K-8 Digital Citizenship curriculum, and dozens of books on how to integrate technology into education. She is webmaster for six blogs, CSG Master Teacher, an Amazon Vine Voice book reviewer, Editorial Review Board member for Journal for Computing Teachers, CAEP reviewer, CSTA presentation reviewer, freelance journalist on tech ed topics, a tech ed columnist for Examiner.com, and a weekly contributor to TeachHUB. You can find her resources at Structured Learning.