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Tech Tip #79: Saving Your File so Everyone Can Read it

Posted by on March 24, 2014

As a working technology teacher, I get hundreds of questions from parents about their home computers, how to do stuff, how to solve problems. Each week, I’ll share one of those with you. They’re always brief and always focused. Enjoy!

Q: I need to make my Word document readable by colleagues that don’t have MS Word. What do I do?

A: MS Office 2007 and 2010 makes that easy. You now have the option of ‘saving’ to a PDF format. I know–us old schoolers are used to ‘printing to’ to create a PDF, but that’s not how you do it in MS Office. Here’s what you do:

  • Click ‘save as’ for your document
  • drop down the ‘save as type’ until you can select ‘pdf’

  • Select and save

No more purchasing a separate program or downloading a free pdf creator. Now, if you have MS Office, you do it directly from their program. I’m not an MS Office fan, but if you have it, this is a nice feature.

Questions you want answered? Email me at askatechteacher@gmail.com and I’ll answer.

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More Word tips:

Tech Tip #64: Reset Default Font

Tech Tip #19: How to Activate an MS Word Link

Tech Tip #18: 10 Best MS Word Tips

Tech Tip #62: Email from Word (Or PowerPoint or Excel)


Jacqui Murray has been teaching K-8 technology for 15 years. She is the editor of a K-8 technology curriculum, K-8 keyboard curriculum, K-8 Digital Citizenship curriculum, and creator of technology training books for how to integrate technology in education. She is webmaster for six blogs, CSG Master Teacher, an Amazon Vine Voice book reviewer, Editorial Review Board member for Journal for Computing Teachers, CSTA presentation reviewer, freelance journalist on tech ed topics, a columnist for Examiner.com, and a weekly contributor to TeachHUB. Currently, she’s editing a techno-thriller that should be out to publishers next summer.

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